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Assistant HR Manager (267660)

ASSISTANT HR MANAGER
NATURE OF WORK: This is responsible and professional work, performing the administrative duties for the human resource function in a just in time, lean manufacturing environment. Incumbents in this classification are responsible for interviewing and training employees; addressing complaints and resolving problems, assisting in policy and procedure development; and processing, verifying, and maintaining, and developing documentation relating to personnel activities such as staffing, recruitment, training, grievances, performance evaluations, and classifications.
EXAMPLES OF WORK PERFORMED (The following duties are typical for this classification. However, any one position may not include all of the duties listed, nor do the examples cover all of the duties which may be performed.)
Explains company personnel policies, benefits, and procedures to employees or job applicants.
Records data for each employee, including such information as addresses, weekly earnings, logistics, absences, counseling issues, and dates of and reasons for terminations.
Processes and reviews employment applications to evaluate qualifications or eligibility of applicants.
Answers questions regarding examinations, eligibility, salaries, benefits, and other pertinent information.
Examines employee files to answer inquiries and provide information for personnel actions.
Coaches employees on issues pertaining to conflict resolution and employee performance.
Provides information to authorized persons and organizations, such as credit bureaus and finance companies, in compliance with Lear Tuscaloosa confidentiality practices and HIPAA regulations.
Performs administrative functions such as printing out pay stubs, resetting passwords, checking discrepancies with time, handling filing status changes) using Kronos and People Soft databases, and Quest.
Performs employee advocate functions such as responding to questions pertaining to benefits programs such as life, health, dental and disability insurances, retirement plans, vacation, sick leave, leave of absence, and employee assistance.
Identifies legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are all in compliance.
Recruits, interviews, tests, and selects employees to fill vacant positions.
Develops and/or maintains descriptions for all new jobs, performs desk audits on workstations reviewing and update job descriptions as needed.
Completes paperwork and reports as required or requested with due diligence.
Assists with developing and implementing cost saving ideas and strategies for Lear Tuscaloosa.
Assists with new policy and procedure development for Lear Tuscaloosa.
Coaches employees on issues pertaining to conflict resolution and employee performance.
Plans and conducts new employee orientation to foster positive attitude toward company goals.
Coordinates and conducts training for Lear employees and staff in regard to soft skills, drug awareness, safety, etc.
Coordinates and develops management training in regard to interviewing, hiring, terminations, promotions, performance review, safety, and sexual harassment.
Provides recommendations to upper management in appropriate resolution of employee relation's issues.
Reviews and approves FMLA requests.
Responds to inquiries regarding policies, procedures, and programs.
Develops and/or maintains descriptions for all new jobs, performs desk audits on workstations reviewing and update job descriptions as needed.
Creates structured interview questions for all classifications within Lear Tuscaloosa.
Initiates and investigations regarding allegations of harassments, discrimination, and/or inappropriate conduct.
Maintains the confidentiality of the HR department in regard to employee disclosures and issues.
KNOWLEDGE, SKILLS, and ABILITIES
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
Knowledge of the operational characteristics, services, and activities of a comprehensive human resources program as needed to assist in setting and achieving departmental goals.
Knowledge of adult learning practices and techniques to include visual aids, interactive exercises and activities, and theoretical application as needed to train.
Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
Knowledge of principles and practices of personnel management and administration to include supervision, training, performance evaluation, and other related organizational processes.
Knowledge of labor law compliance issues and practices.
Knowledge of the principles of safety compliance.
Ability to establish and implement new policies and procedures.
Ability to analyze problems, identify alternative solutions and project consequences of proposed actions and implement recommendations in support of goals.
Ability to maintain the confidentiality of work records.
Ability to communicate clearly and concisely, both orally and in writing.
Ability to establish and maintain effective working relationships with those contacted in the course of work.
Ability to prepare and maintain records.
Ability to maintain confidential information.
Ability to read, analyze, and interpret general business periodicals, professional documents, technical procedures, or governmental regulations.
Ability to write reports and routine business correspondence.
Ability to effectively present information and respond to questions from managers, employees, and the general public.
Ability to work with mathematical concepts such as probability and statistical inference.
Ability to make decisions in accordance with laws, ordinances, regulations and established policies.
Ability to deal tactfully and courteously with employees at all levels and the general public.
Ability to read, analyze, and interpret periodicals, professional journals, procedures, or governmental regulations.
Ability to develop long-term plans and programs and evaluate work accomplishments; ability to apply and adapt practices and techniques to the special requirements of personnel management.
MINIMUM QUALIFICATIONS:
A bachelor's degree in a related field and three (3) to five (5) years generalist experience, OR a Master's degree in Human Resource Management.


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